How to write a professional email?

It can look like an easy task, but writing a reply to an email it can take some time if you want to skip all the mistakes can happen.

If you want to be an easy process, you can cut the email in some parts and analyze each of them like this:

• The Greeting. As you wish, you can look for something very formal, or you can try just ”Hi” and put the name. You can try also ”Dear” but I think that this fits bets with people you know very well

• The Body. Present yourself and get to the point. You have to be both concise, but detailed

• The Sign-Off. If you like being more formal, try ”best wishes” or ”all the best”. If you want to be more friendly, try ”Yours” or the casual version ”kind regards”. When you close your email with an action point, you can sum up with ”Thank in advance for ”.

Try short sentences written with a clear font.

If it is necessary, be sure that you will write also your phone (in the text email or on your signature)

Try to send the email during normal business hours, especially when you need an urgent response.

If you need to send an email written in English (and English it is not your mother language), you can try some spelling check. Grammarly is a tool that can help you, but there are other more.

In the end, I think that writing an email for the job is important because it says something about how are you as a professionist. Ask for feedback from your manager or from a colleague so you can improve this skill.

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