How to organize an effective meeting?

Accepted mainly on the IT domain, short-daily-meeting is a habit that might influence team productivity.

If they are sustained with a certain periodicity, they can serve to bond, it can increase productivity and it can facilitate the communication.

Some rules for the daily standup meetings:

• Around 15 minutes length
• Scheduled at the same time of each day, usually in the morning
• Usually, there are involved the same people
• There is a subject or some rules to follow: what has happened, what will happen, share victories, present obstacles
• If possible, people stand up

To be sure that we will receive the maximum from each meeting we have, it helps if you have a predefined agenda, if you start on time and if you end with an action plan.

In this way, we will be sure that we will have fewer colleagues bored during the meetings, but more meaningful interactions between us.

During this period, with remote working and online meetings, the rules are almost the same. It can more difficult due to the distance and the communication distractors, so stay focused and speak clearly.

Named Zoom fatigue, online meetings can become exhausting. Because of this, specialists recommend to the coordinators to prepare these meetings with some WHY, WHO, WHAT, and HOW. Check this for more details. There are also some jokes related to the online meeting (ok, I admit that some of them are a reality, not only jokes) but also there are some recommendations for you, as an individual participant in an online-meeting.

In the end, I think preparation is the key to the success of any kind of meeting.

Photo credit